TJFL STATEMENT OF PRINCIPLES, ETHICAL BEHAVIOR AND CONFLICT OF INTEREST
THOSE WHO CHOOSE TO SERVE TEANECK JUNIOR FOOTBALL LEAGUE INC. (TJFL), WHETHER AS VOLUNTEERS OR PAID PROFESSIONALS, ARE HELD TO THE HIGHEST STANDARDS OF CONDUCT. AS GUARDIANS OF THE IDEALS AND IMAGE OF POP WARNER LITTLE SCHOLARS, INC., THEY ASSUME AN OBLIGATION TO SUBORDINATE INDIVIDUAL INTERESTS TO THE INTERESTS OF THE ORGANIZATION. WHAT MAY BE CONSIDERED ACCEPTABLE CONDUCT IN SOME BUSINESSES MAY BE INAPPROPRIATE IN SERVICE TO TJFL.
THOSE WHO SERVE TJFL MUST DO SO WITHOUT PERSONAL GAIN, TO AVOID ANY INSTITUTIONAL LOSS OR EMBARRASSMENT AND TO BEHAVE IN SUCH A WAY THAT THE ORGANIZATION’S TRUST AND PUBLIC CONFIDENCE ARE ENHANCED. IT IS IMPORTANT TO AVOID ANY REAL CONFLICT OF INTEREST, AS WELL AS TO AVOID EVEN THE APPEARANCE OR PERCEPTION OF A CONFLICT OF INTEREST.
While no set of guidelines can guarantee acceptable behavior, the principles which guide behavior in this area are disclosure, physical absence from, and non-participation in, the decision-making process where personal or family gain is a possibility, and a commitment to honor the confidentiality of organizational information. All conduct is founded on the individual’s own sense of integrity. Any individual accepting the honor of serving TJFL must also accept the burdens of public disclosure and public scrutiny.
In our complex society the intermix of volunteer work, business interests, governmental activity, and family relationships often create potentially conflicting interests. What is required is disclosure of conflicting interests when they arise, as well as physical absence from and strict non-participation in any evaluation process relating to the matter in question.
The following guidelines are not a precise road map to acceptable conduct. They are intended only to point out the right direction.
- The business of TJFL is to be conducted in observance of both the spirit and letter of applicable federal and state laws.
- TJFL properties, services, opportunities, authority, and influence are not to be used for private benefit.
- All individuals who participate with TJFL are required to make full disclosure of the nature and extent of any actual or potential conflict of interest. In the consideration of an issue, where possible conflicts exist, such individuals will avoid evaluating, or in any other way influencing, directly or indirectly, or voting on the matter involved, and will be physically absent during the evaluation and vote. This includes, but is not limited to, the award of contracts, the purchase of goods and services, and the allocation of TJFL resources.
- Gifts, cash, travel, hotel accommodations, entertainment, or favors are neither to be given nor received, except those of nominal value exchanged in the normal course of business. The trading of pins and momentos is acceptable conduct, and sports, media entertainment, and other organizations routinely invite TJFL personnel to attend sports and social events of more than nominal value. Such invitations may be accepted if they are open and generally accepted practices, serve to promote the best interests of TJFL, would not embarrass the individual or TJFL if publicly disclosed, and do not compromise the objectivity and integrity of the recipient or donor. Gifts and favors of more than one hundred dollars’ value should not ordinarily be accepted. If circumstances render it awkward to refuse such a gift, the donor should be thanked and told that the gift is being accepted on behalf of and will be delivered to TJFL. The gift may be given as a Door Prize at a Scholastics Banquet or event, or may be used as an item in a silent auction so that the benefit received in turn benefits the Pop Warner organization of one of its young participants.
- Expenses incurred in the furtherance of TJFL business are to be reasonable, necessary and (if twenty-five dollars’ or more) substantiated.
- All are expected to exhibit honesty, loyalty, candor and professional competence in their relationships with TJFL and with each other.
- Each individual has the responsibility to maintain the confidentiality of the organization. This includes both proprietary and sensitive information.